Backup Office 365 Mail to PST for Outlook 2019, 2016, 2013

Bella Swan TechShots


Are you in need to copy Office 365 mailbox to PST? Then, not to worry, try Office 365 Backup Tool - a correct solution for solving the query of "how to backup Office 365 mail to PST" by following just a few simple steps.

Here in this blog, we will discuss the common reasons why users want to copy their data from Office 365 webmail to PST format. And providing two different ways to save Outlook web app emails to PST including emails, contacts, calendars, and attachments for any Microsoft Outlook editions

Reason to Migrate Office 365 Mailbox to PST

Described below are some situations when the user requires to copy Office 365 mailbox to PST:

As the import and export methods are long that takes a lot of time of the user and does not give the success result, so, for the quick and easy migration of Office 365 cloud database to PST file, we must use the third-party Office 365 Backup Tool to backup Office 365 mail to PST format.

  • Archive Office 365 mailbox in Local disk: By moving Office 365 in PST Outlook, a user can save Office archive mailbox to the local disk and then work as a preference.
  • Decrease the size of Office 365 mailbox: By copy Office 365 database to PST, a user can decrease the size of Office 365 by preserving the back up of Office 365 mailbox in a PST file format.

How to Backup Office 365 Mail to PST Format?

Switching from one email application to another has become very common among the users. In order to migrate Office 365 mailbox to PST successfully, one can use procedure having expert software which may guide them to effectively and quickly backup Office 365 mail to PST.

Copy Office 365 Mailbox to PST with eDiscovery Export Tool

A user can manually backup their Exchange Online data to the on-premise application, i.e. MS Outlook with the help of eDiscovery Export Tool. Follow the below mentioned steps for manually backup Office 365 mail to PST:

  • Open and fill your Office 365 login credentials
  • Press on Admin Center >> Security and Compliance.

Note: Before going to the Next step, assure that your account is the member of the eDiscovery Role Group. If not, then add this role to your OWA account. To fix this, go to the permissions tab under the option of Security and Compliance. Choose eDiscovery Manager >> on the right pane click, under the option of Edit Role Group, add your account to eDiscovery Administrator list and lastly press on save option.

  • Press on Search & Investigation >> Content Search. Press “+” to create new eDiscovery Case.

  • Type the name of your search in the Name Field, choose your required preferences and press on Next button.

  • Press on “Add Condition” to add filters to your search and hit on the Search button.

  • Now, the search process will start and when it is finish hit on Start Export.

  • In the next window that display, choose your desired options and click on Start Export option.

  • Once the Export process is finished, click on the Download exported results that show under Export results to a computer.

  • Next, a pop-up window will open, now copy the key by pressing on Copy to Clipboard and press on Download Results link.

  • Now, in the eDiscovery Export Tool window, paste the export key, Browse for the destination location and lastly hit on the Start option to download and save the backup of Office 365 mail to PST.

When you look at the above manual process, then you will find that it is very lengthy and time taking. It is not at all feasible for a non-professional user due to the complexity of the complete process. Copying Office 365 mailboxes to PST by using eDiscovery Export Tool need lots of knowledge of technical aspects of the whole process that only a professional user can handle. So what about non-professional users? Will they not be compatible with achieving the task of how to backup Office 365 mail to PST? Off course not, by using a proficient third-party tool they can smartly and quickly resolve their problems of how to migrate Exchange online database to PST format.

Automated Tool to Backup Office 365 Mail to Outlook PST

Get Office 365 Backup Tool - a perfect solution for any technical and non-technical person to achieve the backup process of Office 365 emails to PST. A user can smartly use this software without any need for technical knowledge on all Windows Operating System such as Windows Vista, XP, 7, 8, 8.1, and 10. The Office 365 Backup software is a proficient Exchange Online Backup tool that allows you to copy all emails, contacts, calendars, email formatting, and attachments from OWA account to PST file for any MS Outlook edition including latest edition Outlook 2019. You can perform bulk migration from Office 365 webmail to PST file at once with help of this third- Office 365 Backup Tool without any issue.

Final verdict

Hence, we would like to conclude that there is a need between the users to backup, copy, and migrate O365 data to PST format. Thus for the easy migration of Office 365 to PST file, we would suggest users go to third-party software like Office 365 Backup which proficient to manage such tasks and give success results without any interruption.